Information for Indian Expeditions
This section contains the Guidelines for planning and conduct of expeditions, financial assistance addmissible from IMF, Formats for Application for Expedition and the Expedition Report
GUIDELINES FOR EXPEDITION
1. Qualifications for Leader:
Advance Mountaineering Course with ‘A’ Grade from a Govt.
Institute. Should have participated in at least two expeditions to
peaks above 6,000m and should have summited at least one peak above
6,000 m. Should be above 30 yr of age. (attested copies of
certificates to be attached)
2. Qualifications &
Composition of Team. The team should have adequate number of
members qualified on Advance/S&R/MoI courses with experience of
expeditions. Some members with only Basic Course qualification and
upto two members with high altitude trekking, rock climbing and
related experience, may be included. The team finally selected
should be capable of dealing with all possible contingencies without
jeopardizing the overall safety. Though the size of the team would
be dictated by the altitude of peak, degree of difficulty of climb,
accessibility etc, the financial assistance from the IMF would be
granted only for 07 members.
3. Financial Assistance.
Applicable to clubs/associations registered with IMF (with no
outstanding dues). Rs.200/- per day per member (7 members).
Assisstance @ Rs.100/-per day for upto five additional members may
be considered by IMF on case to case basis. Fifty percent grant
would be released on final booking of peak and balance grant along
with security deposit on receipt of Expedition Report and Audited
Accounts. Duration for financial assistance would be as follows:-
Upto 6000m - 10 days
6001-6500m - 12 days
6501-7000m - 15 days
Above 7000m -
20 days
4. Duration of Expedition.
Peaks bookings are valid for 15 days from Base Camp to Base Camp.
Booking for longer duration of 03/04 week would be granted on the
merits of case (first ascents, new route, height and degree of
difficulty) on specific request.
5. Insurance. All team
members are to be duly insured (minimum Rs 2.0 lakh for non-earning
and Rs 3.0 lakh for earning members) against accident. Additional
clause for altitude and exposure related physiological conditions
(Frost Bite, Hypothermia, HAPE, HACE etc) should preferably be
included in the scope of insurance or covered through a separate
‘Mediclaim’ policy. All porters must be insured for atleast
Rs.1.0 lakh.
6. Helicopter Rescue. IMF
would activate Helicopter Rescue only for those expeditions where an
advance of Rs. 3.0 lakh has been deposited with IMF. Materialisation
of helicopter rescue will be subject to availability of air effort
and suitability of weather, as assessed by Indian Air Force.
7. Medical. The team
leader should obtain a medical fitness certificate for undertaking
the expedition from each member. The team should preferably include
a doctor or paramedic. The team should carry all appropriate medical
equipment and stores in adequate quantity to cater for all
mountaineering related contingencies. The leader should ensure
adequate training of members on mountain medicine aspects.
8. Weather. The leader is
advised to arrange for obtaining weather bulletins through Met Dept
and All India Radio.
9. Communication Equipment.
The team is advised to be equipped with suitable communication
equipment.
10. Waste Disposal. Leave
the camp-sites and trails cleaner than you found it. Bio-degradable
waste is to be suitably disposed only below the snow line (no
burning). Non-bio degradable waste is to be disposed only at or
below the road head (in conformity to local rules). Photo evidence
is to be included in the expedition report. Discovery of
non-compliance would invite suitable punitive action.
11. Equipment Hiring.
Equipment would be available for hire against security deposit and
would be subject to availability.
12. Boarding/Lodging at IMF. Dormitory accommodation for 30 persons
is available at IMF. Booking is done on first come first served
basis.
13. Working hours at IMF. 1000 h to 1700 h from Monday to Saturday
except - Gazetted
14. Booking of peaks would be done on first come first served basis.
A delay in submission of application and documents could result in
cancellation of the provisional booking of the above peak.
FORMAT
& GUIDELINES FOR EXPEDITION REPORT
The expedition leader should summit the report in one copy. One soft
copy (on CD) of the report should be submitted to facilitate
archiving of records, preparation of articles for Journal and
availability as reference to future subsequent expeditions. The
information to be included in the report is enumerated below.
1. Name of the Clubs/Association.
2. Name of the expedition
3. Name of the Peak with height in meters and six figure
co-ordinates.
4. Nominal roll of team.
5. Liaison with local administration and other agencies (name,
designation, address, phone no, e-mail ID). Assistance received or
hurdles faced if any.
6. Approach March (Road head to Base camp). Dates, co-ordinates and
altitude of enroute camps. Any significant information passes
negotiated, river crossings etc. Attach route marked on map.
7. Route opening and setting up of higher camps. Dates, description
of features encountered, technical/climbing difficulty involved,
techniques and equipment utilised to negotiate, Snow and rock
condition, location of camps with six digit co-ordinates and
altitude. Attach suitably marked maps/sketches.
8. Detailed report on
9. Weather summary.
10. Waste and garbage disposal report including spotting of garbage
left behind by earlier expeditions with leads if possible.
11. Expenditure details with category wise breakdown (equipment,
food, portage, medical etc). Attach Chartered Accountant’s audited
statement of accounts.
12. Suggestions.
13. Photo Evidence. All photos should be with date & time
electronic impression. Shoot wide angle formats for official
requirements. The following photos should be submitted: -
(a) One group photograph of only team members at Base Camp.
(b) A few appropriate photographs from base camp onwards till
highest/ summit camp.
(c) Sufficient number of photos to depict progress from summit camp
to summit.
(d) Most of the summit photos should be shot in wide angle view with
sufficient coverage below the horizon to depict background features.
(Just the portraits of members, sky, clouds and the snow ridge on
which standing make up for poor evidence to substantiate any summit
claim). The
(i) All around view from summit.
(ii) Prominent peaks around the summit.
(iii) The photographs of the last camp and route (suitably marked on
print) from the summit, where feasible.
(iv) Photographs of glaciers/any other important features from the
summit.
(e) Photographs of camp cleaning operation and garbage disposal.
14. The report should be appended by the Leader’s signature with
date.
APPLICATION FORM
BOOKING OF PEAK & GRANT OF FINANCIAL ASSISTANCE
INDIAN CLUBS/TEAMS
1 Name of the peak & altitude
Co-ordinates
Alternate peak & altitude
Co-ordinates
2. Route chart (Attach Map/Sketch )
3. Itinerary Road Head IN
Base Camp IN
Base Camp OUT
Road Head OUT
4. Members Particulars (Appendix – A)
5. Approximate Budget
6. Source of funds (other than IMF)
7. Weather forecast on AIR Yes/No
required during the expedition.
8. Agency hired for Portage & Administrative support
9. Doctor/Paramedic in Team Yes/No
10. Appropriate medical stores & supplies Yes/No
11. List of equipment required on hire from (Attach list)
IMF
12. Carrying Inter camp communication equpt. Yes/No
13. Carrying Avalanche Beacons Yes/No
14. Financial assistance required Yes/No
15. Any other information
Undertaking
I undertake:-
(i) That I have read and understood the IMF Guidelines for the
conduct of the expedition and the same have been made known to each
member of the expedition. I, in the capacity of the Expedition
Leader, would ensure that the members of the expedition,
individually and as a team would abide by the said guidelines.
(ii) I hereby declare that each member is undertaking this activity
voluntarily and at at his/her own risk. IMF would not be held
responsible on any account, what so ever, either by the organizers
or the participants, who in turn would bear the entire
responsibility towards any representation by a third party, in
respect of the said expedition.
(Signature of leader)
Name in Full
Place:
Date:
Appendix-A
PARTICULARS OF TEAM MEMBERS
(Use the following as column headings)
S.No, Name, Age Occupation, Courses, Climbing Experience (last 5
yr), Highest Altitude, E-mail &Ph No ,Signature